Project Success with Project Management

Success of any project totally depends upon the strategically designed project management policies. Project management plays a key role in the smooth ride of any project. The customer satisfaction is the very important criteria on which all the policies of the company are built. Effective project management helps in keeping the growth rate high in terms of more business and more satisfied customers.

The financial and economic scenario keeps changing in the dynamic world of business. If there is rise then it is also accompanied with tough times. Potent project management helps the company to cultivate new opportunities during the growth period but it also plays a crucial role while the company is facing a slow down.

Project management is not the single person job but it’s a team work. Project management requires a team with a project manager who is responsible for the success or failure of any project. There can be some external factors which can adversely affect any project. But if there is a team of skilled and trained professionals who have evolved themselves through all kinds of ups and downs and have learnt from their prior experiences and have vision to foresee the probable problems then it is hardly possible that the project may turned into a failure. Project management is not a new thing but it has been into practice since long by most of the businesses, but there are always differences in the approach by different people.

We are in the 21st century where we are competing globally with each other. There is a huge need of very effective application of project management. Project management is not a single task but it involves a series of tasks right from beginning till the project becomes successful. Before going into the role of a Project management for any business it is very important to clearly understand what the project is.

Project can be anything which has certain goals to achieve while going through a chain of processes. It can start and finish in a single day or it can take years also to achieve its objectives. There is a life cycle and clearly defined objectives of any project whether it is a small project or a big project. Let’s discuss the role played by the Project Managers for its successful completion.

Discussing the Project:

When any project is offered or selected, it is very important to know in detail about the project. There should be multiple rounds of discussion keeping all the aspects in mind like the need of the project, market orientation, and benefits to the company, budget and time, customer requirements, recruitment of skilled staff and other related issues.

Planning the Project:

The next step after discussing the project is to plan the project. This stage of the life cycle of any project needs the most effort by the project manager. The whole planning about the project has to be done by the project manager. It involves the overall step by step to-do-list from the beginning till the end of the project. Project Manager has to analyze the project and then decide over the cost and time management to complete the project in time and within the budget.

Execution of the Project:

After the successful planning of the project, the next important step is to execute the project. Keeping the budget in mind, the recruitment is done and then the tasks are delegated to start working over the project. The team members are assigned with the different tasks according to their skill sets. There is always a time limit of any task to complete so that the entire project runs smoothly within the desired time. Weekly meetings are conducted by project manager to check the progress and the further assignments. The Project manager also has to be ready to handle changes as change management is also the important part of this stage.

Completion of project:

Finally, with all the factors like time, budget and quality, it’s the time for the final delivery of the project. There is always a document for the list of desired features provided by the client.  But at the time of project delivery, the changes asked by the clients should also be done in the project. If the final project represents the original scope statement along with the change documents then the project is considered to be a success otherwise it is not accepted.

So, it is very clear now, that how much project management is important for the successful outcome. Swift ELearning Services Pvt. Ltd., provides with the free course on project management for the new entrants or the existing professionals to improve their skills as a project manager.



6 key Skills of a Project Manager

The success or failure of any project entirely depends upon the way it has been managed by the Project Manager. A Project Manager can shine the project or ruin the project. It is the set of skills of a Project Manager on which the project depends. The most important 6 key skills of a project manager which can change the game are as follows:

Budgeting: The next very important skill is to budget your project. In spite of your organization having whole set of skilled accounts people whose duty is to monitor the budget of your project, it is very important for a Project Manager to keep the record of everything in terms of the budget of the project. It helps to know the expenses and cost at every level and controls the budget within the limit and also helps in the future projects.

Analysis: Has it ever happened with you that at the time of delivery or in the mid of project, client happens to say that he required something else and you are working in a different direction altogether? I hope your answer should be ‘NO’ but it is not always no. There are times when such things happen and spoil your overall effort. But if we go back and think why this has happened then we will immediately get the answer that we have not understood the client’s requirement or we have not done the proper research. Analysis can be described as the process of understanding and specifying the objectives, discovering about the overall need and importance of project, listing the requirements, preparation for critical situations which cause unnecessary delay and its recovery system and finally the time of completion of project and its delivery. Proper analysis can definitely lead the project to achieve success.

Communication: Communication is a key to success whether it is a professional communication or a personal communication. If you are good in communicating your views or opinion to your team in an effective manner then you have already cleared your first important phase towards the success of any project. Communicating effectively with the team members’ help in various ways to balance the group dynamics. There are many advantages of good communication for a project manager working with a team.

Following are the important characteristics of a good communicator:

  • The project manager should be very clear about what to say and whom to say. It will help to avoid any misconception or confusion between team members and the project manager.
  • Project manager should be very confident about his words as the whole team depends upon him.
  • Being approachable is very important for a project manager as there can be different views and idea of the team members which will not be able to flow in the team and to the manager effectively if he is conservative towards taking others ideas.
  • He should have the skill of coming to conclusion and agreement with his effective communication skill.

Team Work: As a project manager it is very important to bind the team as a whole in order to make them work together to achieve the desired goals. Any project is accomplished with the combined effort of all the participating members in the team. Team work has many advantages which help a project to sail through and make it a successful journey and this journey requires a leader that is the project manager to keep the team members motivated to complete their tasks.

Calmness:  It is very old sayings that how much difficult the situation is, don’t lose your patience and calm. It is very easy to say than done but believe me it works a lot. It is the very important skill for a Project Manager to be calm during the stressful period and encourage the other team members to overcome the hard time and come out as the winner.

Time Management: Whatever you do and how effectively it is done but if not delivered in time then it loses its importance and purpose. Time management is very important for a Project Manager. It is the whole sole responsibility of the Project Manager to keep the track of all the work done by the team so that it can be delivered in the required time frame. There are few important practices which can help a Project Manager to utilize his time effectively to get the best output.

All the above mentioned skills behave as the backbone of the Project Manager and if he adheres to all these skills and able to maintain the basic standard, there is almost no chance that the objectives will not meet.