Success of any project totally depends upon the strategically designed project management policies. Project management plays a key role in the smooth ride of any project. The customer satisfaction is the very important criteria on which all the policies of the company are built. Effective project management helps in keeping the growth rate high in terms of more business and more satisfied customers.
The financial and economic scenario keeps changing in the dynamic world of business. If there is rise then it is also accompanied with tough times. Potent project management helps the company to cultivate new opportunities during the growth period but it also plays a crucial role while the company is facing a slow down.
Project management is not the single person job but it’s a team work. Project management requires a team with a project manager who is responsible for the success or failure of any project. There can be some external factors which can adversely affect any project. But if there is a team of skilled and trained professionals who have evolved themselves through all kinds of ups and downs and have learnt from their prior experiences and have vision to foresee the probable problems then it is hardly possible that the project may turned into a failure. Project management is not a new thing but it has been into practice since long by most of the businesses, but there are always differences in the approach by different people.
We are in the 21st century where we are competing globally with each other. There is a huge need of very effective application of project management. Project management is not a single task but it involves a series of tasks right from beginning till the project becomes successful. Before going into the role of a Project management for any business it is very important to clearly understand what the project is.
Project can be anything which has certain goals to achieve while going through a chain of processes. It can start and finish in a single day or it can take years also to achieve its objectives. There is a life cycle and clearly defined objectives of any project whether it is a small project or a big project. Let’s discuss the role played by the Project Managers for its successful completion.
Discussing the Project:
When any project is offered or selected, it is very important to know in detail about the project. There should be multiple rounds of discussion keeping all the aspects in mind like the need of the project, market orientation, and benefits to the company, budget and time, customer requirements, recruitment of skilled staff and other related issues.
Planning the Project:
The next step after discussing the project is to plan the project. This stage of the life cycle of any project needs the most effort by the project manager. The whole planning about the project has to be done by the project manager. It involves the overall step by step to-do-list from the beginning till the end of the project. Project Manager has to analyze the project and then decide over the cost and time management to complete the project in time and within the budget.
Execution of the Project:
After the successful planning of the project, the next important step is to execute the project. Keeping the budget in mind, the recruitment is done and then the tasks are delegated to start working over the project. The team members are assigned with the different tasks according to their skill sets. There is always a time limit of any task to complete so that the entire project runs smoothly within the desired time. Weekly meetings are conducted by project manager to check the progress and the further assignments. The Project manager also has to be ready to handle changes as change management is also the important part of this stage.
Completion of project:
Finally, with all the factors like time, budget and quality, it’s the time for the final delivery of the project. There is always a document for the list of desired features provided by the client. But at the time of project delivery, the changes asked by the clients should also be done in the project. If the final project represents the original scope statement along with the change documents then the project is considered to be a success otherwise it is not accepted.
So, it is very clear now, that how much project management is important for the successful outcome. Swift ELearning Services Pvt. Ltd., provides with the free course on project management for the new entrants or the existing professionals to improve their skills as a project manager.